IJLA EXPENSE CODE CHEAT SHEET OPERATIONS
7501 Computers/Software
•Computers or software purchased by Dovie Consulting, excluding his payment
•Slack
•Zoom
•Microsoft
•Bill.com software subscription
•DropBox
•Does NOT include LLEAD-related software
7510 Retreat/Gatherings
•Staff birthday cakes/treats
•Staff happy hour supplies (beer, cold drinks, snacks)
•Plates, cups etc. for a SPECIFIC event (happy hour, client welcome, etc)
•Client welcome home lunches/parties
•Actual retreats
•Staff holiday dinner
7511 Hiring/Intern Recruitment
•Job posting site fees
•Career fair/tabling fees
7999 Miscellaneous Expenses/Operations Travel8111 Office/Programmatic Supplies
•Printer paper
•Pens, pencils, paperclips, staples, folders, binders, 3 hole punches, flash drives, etc.
•Letterhead and envelopes
8115 Kitchen/Building Supplies
•Decor/furnishings for common areas (i.e. framed client photos)
•Kentwood water delivery
•Cold drinks, snacks, paper towels, paper plates, cutlery, coffee, tea, milk, etc.
8140 Postage/Delivery
•Mailing fees for OPERATIONAL purposes (excluding merchandise)
•Any mail to freed clients (i.e. sending Amazon wish list items or other non-legal documents)
• Individual office furnishings- blinds, chairs, desks, etc.
FUNDRAISING
8101 Books/Subscriptions
•Fundraising related books or magazinessubscriptions
•i.e. St. Charles Avenue Magazine, Biz Magazine
8102 Fundraising Mailing/Appeal
•Postage and printing for fundraising (notcommunications) related materials
•For newsletter with year-end appeal, appealmaterials printing (letter, remit envelope) andpostage, but not the newsletter itself
8103 Networking/Travel/Meetings, Fundraising-Related Travel for Staff
•Parking for a meeting
•Mileage or other travel to a meeting (plane,train, Uber, taxi)
•Meal or beverage purchase for a meeting withan external person
8104 Special Events
8104-1 Facility
•Venue rental fee
•Other non-program related venue costs(i.e. security, insurance, etc)
8104-2 Program – related to what happens on stage in a production sense
•audio engineer
•film production
•fees related to anyone on stage (i.e.boutonnieres for clients)
•stage equipment rental
8104-3 Catering
•Food purchased for guests (caterer,food truck, etc)
•Food purchased for volunteers or staffmembers day-of event
•Payment of bartenders
•Alcohol purchased for event
8104-4 Travel/Keynote/Fundraising-Related Travel for Clients
•Speaker honorariums (excluding clients)
•Speaker or honoree travel (hotel,airfare, taxis,Ubers)
8104-5 Materials
•Graphic design/printing costs for anyprinted materials
•Miscellaneous items like coat rack,hangers, dry-cleaning linens, etc.
8104-6 Auction/Decorations
•Photobooth fees
•Photographer fees
•Flowers
•Linens
•Branded items (i.e. cups, napkins)
8105 Miscellaneous Fundraising Expenses
8110 Merchandise
•Costs of production or design of anymerchandise
•Any mailing of merchandise (via PirateShip,USPS, etc)
COMMUNICATIONS/DEVELOPMENT
8510 Mailings and Materials
•Holiday cards
•Newsletter & other materials printing
•Event mailings
8530 Tabling
•Fees for tabling at events, i.e. Essence Fest, community markets, etc.
•Materials needed for tabling (i.e. new IJLA branded tablecloth, new tables, etc)
8539 Books/Subscription
•Communications related books or magazines subscription
8540 Travel/Networking
•Communications-related travel, i.e. to communications conferences or other meetings. Plane tickets, parking,Ubers or taxis, etc.
•Food or beverage purchased for a communications meeting
8550 Website and Online Tools
•Facebook ads
•Website Maintenance and upgrades
•Flickr account
•Bloomerang account
•One-off online subscriptions to communications/development tools
8580 Content Creation
•Photo, video creation for communications purposes
•Graphic design for communications
8560 Miscellaneous Communications
PROGRAM: GENERAL
8300 Re-Entry (For clients only – not for staff-related)
•Meals for/with clients
8300-1 Direct Client Support
• Direct payment to IJLA clients(financial assistance, emergency financial assistance, etc)
• Welcome home bag
• Groceries
• Utilities
• Gas to work, school
8300-2 Client Cell Phones
• Monthly payment for client cell phonesin 1st year of release
• Purchase of client cell phone + case +screen protector
• Replacement phones for clients
8300-3 Travel (IJLA related, i.e. gala)
• Gas reimbursement for clients
• Ubers, Taxis, Lyfts for clients
• Plane, train or bus tickets for clients
• Hotels/lodgings for clients
8300-4 Education/Training
• Training or education programs or feesfor clients, including driving classes
• Network Conference expenses (includestravel)
8300-5 Medical
• Payment of medical bills or copays for clients
• Medication for clients
• Eyeglasses for clients
• Therapy
8300-6 Legal
• Legal fees for clients (immigration,divorce, traffic tickets, attachments)
8300-7 Housing
• Payment of rent, security deposit, first and last for clients
• Hotels, Airbnbs or other temporary housing for clients
8300-8 Honorarium
• $150 honorariums for speakingengagements or media
8300-9 Client Gatherings
• Food, transportation, materials formeting
8311 Automobile Expenses (IJLA Vehicle ONLY)
• Gas for IJLA car (not rental or personal car)
•IJLA car maintenance (oil change, tire rotation,repairs)
8311-71 Auto Insurance (IJLA Vehicle ONLY)
8350 Policy – Expenses related to IJLA’s policy efforts
•Mileage for travel to legislature/meetings
•Printing and other materials for use inlegislative and related meetings
•Per diem for policy related travel
8400 Miscellaneous Program Expenses
8600 Staff Development
• Conference fees, EXCEPT InnocenceNetwork conference.
• All STAFF costs associated with conferences(hotel, travel, per diem), EXCEPT InnocenceNetwork Conference.
• CLEs
8600-2 Innocence Network Conference
• Staff related expenses only re: registration,travel, lodging, per diem
• Client related expenses fall under Re-Entry
8700 Public Education
8142 Lobbying
8120 Bar Dues
8122 LACDL Dues
8130 Innocence Network Dues
8121 Professional Dues-Other • Certificate of good standing.
PROGRAM – CASE RELATED
8180 Books/Subscriptions
• Law/statute books
• Lexis Nexis, Westlaw, Pacer, TLO, JeffNet, Basecamp, etc.
8210 Court Fees/Document Cost
• Covers any and all court fees, e-filing fees, fees to check out a document from court, etc.
• Transcripts
• Does NOT cover copies of records or other copy fees by court clerks’ office
8220 Postage/Delivery
• Legal mail or other case related mailings
• JPay Stamps
8230 Travel
• Case related travel, including airfare, rental car, parking or other transportation for cases
• Mileage when you use your own car
• Client-services related staff travel
8240 Meals/Per Diem
• See IPNO’s per diem policy
8250 Forensic/DNA Testing/Experts
• DNA experts, eyewitness Identification experts or other paid experts for case related issues
• DNA testing costs and all associated costs (mailing etc.)
• Forensic testing costs and all associated costs (mailing etc.)
• Does NOT cover professional legal consultants (immigration attorneys, other defense attorneys, paid consult,etc.)
8261 PRA Litigation 8262 Car Purchase (IJLA Car) 8260 Cell Phones
• All staff cell phones
• Securus calls from prison
8263 Miscellaneous
8265 Translation Services
8270 Copies – covers copy expenses for all legal documents; anything where you’re paying per page
• Public records request returns, court files, any and all copies of records from any agency, persons, etc.
• Digital copies; scan copies
• Does NOT cover court fees, court filing fees
8186 LLEAD– all subscriptions, software, records, etc.
PROFESSIONAL CONSULTANTS
6510 IT
• Dovie Consulting or other IT professionals
6520 Other
• Bookkeeper contractor
6521 Fundraising
• Fundraising consultants, i.e. extra event planners brought on for gala
6522 Legal
• Professional legal consultants: immigration attorneys, other defense attorneys, paid consult, etc.